Features and Benefits

Patient Registration

SeginusMD's Patient Registration feature records and displays all relevant patient information on one tabbed form. This user-friendly display makes SeginusMD's data entry intuitive and easy. Wherever possible, data entry is validated against practice-maintained administration tables to ensure accuracy and to increase reporting reliability. System users are alerted when a patient's registration is incomplete.

Information that can be accessed and edited in the Patient Registration Form includes:

• Demographic data
• Insurance details (including guarantor, effective and expiration dates, etc.)
• Medical profile (including allergies and other conditions)
• HIPAA compliance and restrictions
• Appointments (past and future)
• Prescription history
• Referral history

Several of the above offer additional functionality to allow users access to full details. As in all areas of SeginusMD, the user's access will be determined by the user's practice-defined privileges within the system.

Appointment Scheduling and Management

An Integrated, Rules-Driven Scheduling Engine

SeginusMD features a highly configurable rules-based scheduling system. Practitioner preferences concerning visit type, visit duration, resource allocation, overbooking and availability combine to define scheduling filters. In practice, support staff can easily enter appointment search criteria to instantly acquire a list of candidate appointment dates for either office visits or surgical bookings. This list is maintained until a date is selected, until another search is invoked, or the process is cancelled. Emergency appointments can be entered directly.

Appointments are booked by selecting a patient first, which gives the staff an opportunity to check addressing, current employment, and insurance coverage information before moving forward to use a criteria-driven wizard that produces a list of candidate appointment dates. The engine behind this form considers clinical requirements, physician preferences, and resource requirements and availability when generating its selections.

Managing Appointments

Support staff can easily schedule, reschedule or cancel appointments using simple point-and-click and drag-and-drop operations. Bump list management is available for rescheduling unavoidable practitioner or office cancellations. Appointment status flags indicate the circumstances under which an appointment was kept or cancelled, or if the patient was a no-show. SeginusMD maintains a complete record of each patient's appointments for clinical, billing and reporting purposes.

Resource Scheduling and Maintenance

The SeginusMD system can be configured with individual clinician scheduling preferences, and maintains a separate schedule for resources such as labs and equipment. This frees the clinician schedule for appointments that require more hands-on time. Custom financial reports are also available to track the revenue of key resources and high-ticket items, allowing the user to project more accurate revenue patterns and monitor ROI.

Referral Tracking

SeginusMD includes a module for the creating and tracking of patient referrals for lab work, radiology and consultations. Office staff can record appointment pre-certification numbers and the appropriate CPT and ICD billing codes selected. A reminder system is used for follow up and to track referral results.

The appointment management system can attach appointments to referrals through its referral tracking features and provide summary statistics to inform the office staff of the current status of a referral's approved visits, pending visits, completed visits and available visits.

Messaging

SeginusMD features advanced messaging services that automate and dramatically improve patient relationship management. SeginusMD automates message taking, message forwarding, chart retrieval, and pharmacy notification and resolution documentation.

SeginusMD contains its own messaging subsystem for the staff, providing a secure way for staff members to communicate with each other concerning clinical issues.

Billing

The billing module in SeginusMD is designed to help practices increase efficiency, reduce costs, and increase revenue in several ways. The intuitive interface is automatically populated with much of the necessary data, so that billing information can be entered quickly with a minimum of errors. Procedure codes are run through a number of checks to help ensure that only the correct codes are included in the bill - thus helping to reduce the number of rejected claims.

SeginusMD also includes tools to help track and resolve rejected claims, manage patient payment arrangements, and handle any other anomalies that arise. The powerful reporting feature generates a wide range of customizable reports with only minimal user input.

HIPAA Compliance - Save Time and Money by Tracking and Maintaining All Complex HIPAA Activity

• The HIPAA privacy rules impose specific record keeping requirements and the ability to generate reports if requested. As a component of SeginusMD, HIPAA Minder automates the comprehensive maintenance of acknowledgements, restrictions, confidential communications, recording of disclosure of PHI, and all related paperwork. HIPAA Minder virtually eliminates the need for manual tracking of HIPAA-related activities and:
• Allows covered entity to centralize all HIPAA-related information for each patient.
• Tracks disclosures.
• Tracks patient authorizations for permitted disclosures.
• Tracks patient requests for accounting of disclosures.
• Records a patient's acknowledgement and/or refusal of Notice of Privacy Practices.
• Allows details on types of confidential communications that were requested, granted and/or denied.
• Permits tracking of Patient's Request to Access and Inspect records; method of access and whether copies were provided to patient.
• Keeps details behind Request for Amendments; the granting or denial of amendments and the subsequent reporting to other entities.
• Maintains information related to Patient's Request for a Restriction; the subsequent granting and/or denial of such restrictions and the termination of restriction. Records the persons, entities, or organizations that may be restricted from accessing the record.
• Keeps a clear audit trail of all disclosures made without written authorization or as required by law.
• Maintains log of Business Associate Agreements.
• Prints required forms and notices.

Payer Reimbursement

SeginusMD has the checks and balances to identify and prevent problems and errors that usually result in denials. From appointment creation through claim submittal, these verifications ensure fast, accurate claim processing - drastically reducing untimely filing denials and greatly improving turnaround times.

Schedules Time and Resources More Efficiently

SeginusMD can be configured with individual clinician scheduling preferences, and maintains a separate schedule for resources such as labs and equipment. This frees the clinician schedule for appointments that require more hands-on time. Custom financial reports are also available to track the revenue of key resources and high-ticket items, allowing the user to project more accurate revenue patterns and monitor ROI.

Provides Detailed Reporting

SeginusMD provides detailed reports on:

• Activity - These reports are used for reconciliation of batch activity, auditing staff work, reconciliation of work performed and to initiate certain actions.
• Accounts Receivable - The main function of A/R reports is to alert the manager of a problem and can be run on an aging or period basis, and for either self-pay, or insurance payer follow-up calls.
• Procedures - These reports are historical and are used for both informational and comparative purposes. Reports such as Procedures by Provider, allow the practice to report individual provider activity, reimbursement and balance due. These reports can then be compared to determine results, calculate percentages and identify outliers.
• Financial Reports - These reports are historical and informational and provide the numbers in a concise manner to the user. Such reports include our Financial Breakout, which provides a snapshot of where the reimbursements are falling short, as well as Monthly Summaries by practice or provider .
• Performance Indicators - Performance Indicators are a growing area in the SeginusMD program. Used for analysis and trend recognition, these reports enable a practice to evaluate beyond simple financials.

Reduces Accounts Receivables Lag Time

Seginus partners with Code Correct to verify all reimbursement information. This verification ensures fast, accurate claim processing by drastically reducing untimely filing denials and greatly improving turnaround times.

Reduces Operating and Capital Costs

Seginus' software is based on a software-as-a-service model. Therefore, there is no expensive server hardware or network infrastructure for you to purchase, install, configure and maintain. Moreover, all of the back office software is centralized. These factors translate into a considerable cost saving. View our Cost Comparison Table for examples.

Moreover, when you purchase conventional desktop or LAN-based software, it becomes obsolete very quickly. This obsolescence leads to the endless cycle of expensive upgrades - as well as the retraining that is required by such upgrades - in order to keep up to date.

Seginus can free your practice from the upgrade cycle, because its software is continuously upgraded for all subscribers at no additional cost. With Seginus, you are always up to date. You can take advantage of the latest technological advances without the expenditure of time and money required for software upgrades. This results in additional cost savings for your practice.

Enhanced Security

In response to today's increased security, SeginusMD includes the most sought after security features and satisfies the following HIPAA compliance issues:

• Seginus' databases are secured with real-time backup and nightly backup.
• Seginus' code is redundantly maintained on several computers and backed up daily, so you'll never lose data.
• Application and database servers within the system are protected by a proven firewall,ensuring your data is always secure.
• Physical access to application servers and backups is highly restricted and the servers are kept in secured, locked cabinets.
• Seginus software is operated through a secure encrypted connection, so your data is always secure.
• Access to Seginus software is protected by a robust authentication system, so your data is always safe and secure.
• Access to Seginus software functionality is based on practice-defined roles and specific privileging.
• All users' activity within Seginus' systems is logged.

Easy To Deploy

The only software required to utilize SeginusMD is Microsoft Internet Explorer version 6.0 or higher - a standard Web browser on most Windows-based computers - and the Macromedia Flash plug-in, which is usually included with Internet Explorer. (Internet Explorer and Flash Player can be installed free.)

SeginusMD is based on a software-as-a-service model, so all of the back office software is centralized on SeginusMD's own secure servers. This means that you don't need to install any additional software on your desktop machines. No special hardware is required so you don't need to install any special networks or servers.

Easy To Use

SeginusMD presents a highly organized view of information in an easy to use, browser- based graphical interface. Intuitive layouts and "tool tip" hints make the application simple to learn, with no complex procedures or routines for users to commit to memory. And should additional instructions be needed, context-sensitive help is always just a click away.

Continuous Upgrade Policy

As a Web-based application, SeginusMD is continuously and automatically upgraded for all subscribers at no additional cost. We can do this because all software is centrally located on our servers. So whenever software is upgraded, all of our users immediately take advantage of the improvements. And because the system is upgraded incrementally, retraining is not an issue. Active users "grow" with the system.

By contrast, conventional desktop or LAN-based software becomes obsolete quickly. This leads to the necessity of costly upgrades every couple of years - as well as the retraining required - in order to keep up to date.

With Seginus' solutions, you are always up to date. Seginus allows you to take advantage of the latest technological advances without spending time and money on software upgrades.

Cost Effective

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